SecureSheet’s Privacy Policy

Data privacy is important to us. This Statement discloses the privacy practices for SecureSheet Technologies, LLC (“SecureSheet”) and to our services available under the domain and subdomains of securesheet.com (the "Site"). This Privacy Policy describes the information, as part of the normal operation of the Service, we collect from you (including each individual and his or her employer) and what may happen to that information. This policy document is intended to provide NOTICE to our customers as to how we collect and use your information and provide contact information for any questions or complaints.

Application of Privacy Policy

By accepting the Privacy Policy and the Terms of Use during registration, you expressly consent to our use and disclosure of your personal information in accordance with this Privacy Policy. This Privacy Policy is incorporated into and subject to the terms of the Terms of Use. This Privacy Policy is effective upon acceptance in registration for new registering users, and is otherwise effective on July 23, 2004 for all users. If you do not agree please do not use or access our Site.

Information Collected

If you choose to use the Service, you will be required to voluntarily provide us contact and identity information, billing information, and possibly other personal information as indicated on the registration form on the Site. We may also require additional information, including credit card information, financial information and the number of users within the organization that will be using the Service in order to verify the accuracy of your name and address, as well as to evaluate your creditworthiness and bill you for your use of the Service.

Use of Information

We use and view your information to facilitate the use of the Service. We use your information to collect fees owed, evaluate creditworthiness, inform you about products, services, and updates, customize your experience, detect and protect us against error, fraud and other criminal activity, enforce our Terms of Use and as otherwise described to you at the time of collection. We may compare and review your personal and company information for errors, omissions and for accuracy and as otherwise required by law.

As a matter of policy, we do not sell or rent any of your personal information to third parties for their marketing purposes without your explicit consent (opt-in). All financial and billing information that we collect through the Site is used solely to check the qualifications of prospective customers and to bill for the Service. This billing information is not used by us for marketing or promotional purposes. We use a third-party intermediary to manage the credit card processing. This intermediary is not permitted to store, retain, or use the information provided, except for the sole purpose of credit card processing. We may also share information with a credit reporting agency in order to check the qualifications of prospective or existing customers.

Data

Users of the Service will be using the Site to host data. We will not review, share, distribute, print, or reference any such data except as provided in the Terms of Use or as may be required by law. Our web sites are hosted in the United States. Data we receive belongs to each respective customer who registered with us and is hosted in accordance with our agreement with that customer. Data should be relevant for the purposes for which it is to be used.

Data Types and Purposes

The only personal information data types we require are email addresses, passwords and names for the purpose of log in processes, audit trail tracking and authentication involved in obtaining access to password protected parts of our web sites. Decisions regarding what additional data get hosted and who is allowed to access that data are made exclusively by the customer. This includes any personal information entered by users on the Site. Any sensitive information that you provide will be reasonably secured with applicable industry standard protocols and technology. Users of our sites are responsible for maintaining the security of any password, log in email address or other form of authentication involved in obtaining access to password protected parts of our web sites.

Use of Cookies

We use data collection devices such as "cookies" on certain pages of the Site to help facilitate the use of the Service. "Cookies" are small files placed on your hard drive that assist us in providing the Service. Cookies can be used for authentication and also help us provide information that is targeted to your interests. The cookies on the Site are "session cookies," meaning that they are automatically deleted from your hard drive at the end of a session. You are always free to decline our cookies if your browser permits, although in that case your experience using the Site may be less than optimal.

Choice of Opt-Out

If at any time after registering for information, you change your mind about receiving information from us, send us a request specifying your choice to opt-out by sending an email of your request to support@securesheet.com

Accountability for Onward Transfer

We utilize a third-party data center provider (www.birch.com) as an agent to host the server hardware and associated networks to store and process Data. The data center provider also provides at least the same level of privacy protection and remediation as outlined by their Privacy Policy publicly posted on their web site. SecureSheet Technologies, LLC is liable for appropriate onward transfers of personal data to third parties.

Security

Data resulting from your use of the Site and the Service is stored on servers located in the United States. We use procedural and technical safeguards to protect your personal information against loss or theft as well as unauthorized access and disclosure to protect your privacy, including encryption, "firewalls" and Secure Socket Layers. We treat data as an asset that must be protected against loss and unauthorized access. We employ many different security techniques to protect such data from unauthorized access by other users of the Service and unauthorized third parties. User IDs and passwords are part of our security protections, and each user is responsible for the protection of their User ID and password. Despite our commitment to the protection of data using reasonable and appropriate measures, no security measure is foolproof, and there can be no guarantee that our security measures will be completely effective.

Data Integrity and Purpose Limitation

We take reasonable steps to limit processing to the purposes for which Data is collected, and to ensure that Data is reliable for its intended use, accurate, complete, and current. We only retain data for as long as needed (according to our licensing arrangements with our customers) for the purpose of collection and will adhere to the privacy principles outlines in this policy notice for as long as the data is retained.

Access and Updating Your Information

We provide online mechanisms which give our subscribed customers’ the right to access the Data the Service holds about them and enable them to correct, amend, or delete information that is either inaccurate or processed in violation of privacy principles outline in this policy. If you need to update or change registration information you may do so by editing the applicable user or organization record. To update a user or organizational profile, log on to securesheet.com and select the “Edit My Profile” option. Additionally, if you wish to delete your information, you can contact your organization’s SecureSheet Administrator to remove your data through the “Sharing” and/or “Edit Email (User) Administration” options.

EU-US Privacy Shield and Swiss-US Privacy Statement

SecureSheet Technologies, LLC complies with the EU-U.S. Privacy Shield Framework and the Swiss–U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States, respectively. SecureSheet Technologies, LLC has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov

Privacy Complaints and Contact Information

In compliance with the US-EU and Swiss-US Privacy Shield Principles, SecureSheet Technologies, LLC commits to resolve complaints about your privacy and our collection or use of your personal information. European Union or Swiss individuals with inquiries or complaints regarding this privacy policy should first contact SecureSheet Technologies, LLC at: email support@securesheet.com or call or write to:

Mark W. Byrd,
Managing Member
SecureSheet Technologies, LLC
4030 Wake Forest Rd., Suite 300
Raleigh, NC 27609
Email: mbyrd@securesheet.com
Phone: 919-375-4542
Fax: 919-375-4543

SecureSheet will respond to your correction or update request within at most 30 days from the date of your request.

Independent Recourse Mechanism for Privacy Shield Complaints

SecureSheet Technologies, LLC has further committed to refer unresolved privacy complaints under the EU-US and Swiss-US Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers/ for more information and to file a complaint. Additionally, under certain limited conditions, EU individuals may invoke “last resort” binding arbitration to resolve potential disputes.

Enforcement

We are subject to the investigatory and enforcement powers of the Federal Trade Commission (“FTC”) in the United States of America.

Disclosers

We may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including those to meet national security or law enforcement requests.

Amendment of Policy

We may amend this Privacy Policy at any time by posting the amended terms on the Site. All amended terms shall automatically be effective 30 days after they are initially posted on the Site.

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